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News Bulletin : ADA News Bulletin August 2010
22 AUGUST 2010 Over the last few months, the Australian Dental Association has been working closely with dental software providers to develop the automated collection of data from dental software providers necessary to provide unique functionality which we believe will save ADA Members considerable time and effort in completing the annual ADA Dental Fees Survey. The data collection will be purely voluntary and before any data transfer takes place, it must be authorized by the appropriate user under the standard security access protocols set up in software system that is being operated. Whilst this information is critical for the ADA, the paper survey has been at times no doubt inconvenient for members and time consuming for the ADA to process. It requires members to manually fill-out a very detailed questionnaire, and then the ADA must data-enter it. However, all of the information that the survey requests already resides on most dental software systems and is automatically extracted for you. The security and privacy arrangements for automated process (DeIDC) are identical to those for the paper survey. Names and personally identifying information are immediately stripped from the data before sent. The ADA receives names only for the purposes of 'ticking-off' members who have responded. These are then discarded and not imported into any database. The information the ADA does collect is used only for aggregated statistical processing. When the user starts the upload, all providers at the practice will be listed in the report's parameters (this will include hygienists). The providers marked as 'ADA member' will be selected by default. The user can select to include any additional providers, including hygienists. Only selected providers, if they have worked at the practice in the past 30 days, will be included in the statistics. This workflow is typical of the dental4windows User Interface and will be familiar to all dental4windows users. Dental4windows at this stage has completed its processes and can provide the appropriate connection pathway for DeIDC. Dental4windows users as practice providers will be saving considerable time as they bypass the traditional and laborious task of manually completing the survey documentation and mailing it back. The really exciting aspect though is that this now means the ADA can process the data, producing and publishing survey results just that much quicker and potentially more accurately. When approaching us to develop this functionality into dental4windows, Dr Frank Papadopoulos said, the ADA were understandably keen to see this happen as soon as possible and excited with the obvious expectation that it will significantly decrease the effort required to respond to the survey and increase the participation rate of members taking part in the survey. This in turn will result in increased accuracy of survey results of industry actuals such as fees charged for specific procedures. This means that ADA members will see a more accurate picture of what the industry across the board is doing and how they compare. This is great information to help any practice with ongoing business planning, help in accessing how they are performing against the industry in general and within their state but also for new practices opening and looking at what services they provide and at what fees these services are provided. Those users who are running the dental4windows Business Intelligence module will understand how important these industry figures and survey results can be. Doug Malcolm is Marketing and Product Manager of Centaur Software. A new time-saving way to complete the fees survey DE-IDENTIFIED DATA CAPTURE (DeIDC) special feature Compiled by Doug Malcolm
ADA News Bulletin September 2010